Department of communication and external relations is recruiting :
Communications Assistant for the CIVIS University Alliance
for contrat for one year renewable a half time
Context:
- Since 2019, under the impetus of the European Commission’s European Universities Initiative and Erasmus+ programme, eleven European universities have joined forces to form an alliance called CIVIS. CIVIS aims to create a truly unique European interuniversity campus where students, academics, researchers, and staff will move and collaborate as freely as within their institution of origin. CIVIS will develop a deep level of European integration, involving joint learning pathways, complementary research facilities and diverse degree pathways.
- Within the Alliance, ULB co-coordinates the Alliance’s efforts on “Impact and Dissemination”. In this context, ULB is looking for a Communications Assistant who will join the ULB CIVIS Team and carry out, for the entire Alliance, the following missions.
Job description:
- Supporting the CIVIS Head of Communication Unit in the implementation of the communication strategy: community management, copywriting, website management, reporting and other administrative tasks.
- Producing and editing content in English for the CIVIS website, newsletters, and social media: articles, press releases, audio-visual content, print material, etc.
- Managing editorial calendar for upcoming content and dissemination of content on CIVIS channels.
- Supporting the creation of a new website for the Alliance (strategic planning, call for tenders and transfer of content)
- Supporting, advising and encouraging CIVIS actors in promoting CIVIS opportunities.
Profile:
- Hold a bachelor's degree in administration or higher humanities with experience in the field of administration
- Minimum 2 years of relevant experience
- Candidates who have validated a diploma higher than a bachelor's degree will not be retained.
- Persons with a diploma not issued by the Wallonia-Brussels Federation or the Flemish Community must obtain an equivalence by the FWB (http://www.equivalences.cfwb.be/index.php?id=486)
Skills and knowledge required:
- Outstanding verbal and written communication skills.
- Solid experience in content production, website management and social media management.
- Proficiency with communication management tools (social media management and advertising platforms, tool for analytics, etc).
- Understanding of multichannel communications and/or marketing strategies is an asset.
- Proficiency in design software such as Adobe Suite (esp. Illustrator, InDesign, and Premiere) is an asset.
- Good command of English (C1 level minimum) and good command of French is required.
- Knowledge of one or more other languages used within the Alliance (French, German, Greek, Italian, Romanian, Spanish, and Swedish) is an asset.
Soft skills related to the position:
- Ability to adapt to a variety of contexts.
- Ability to integrate into an international team and collaborate remotely.
- Sense of rigor (including with deadlines), organisation, autonomy, and initiative
- Sense of diplomacy and cultural sensitivity.
- Personal commitment, professional demeanour, and flexibility.
We offer:
- A pleasant and friendly working environment.
- A dynamic work environment on a university campus.
- Ongoing training.
- Work-life balance (possibility of teleworking in particular).
- A scale in line with the FWB scales that takes into account the experience gained.
Equal Opportunity Policy:
ULB's personnel management policy focuses on diversity and equal opportunity. We recruit candidates based on their skills regardless of their age, gender, sexual orientation, origin, nationality, beliefs, disability.
Reasonable adjustments to the selection process:
Are you a person with a disability and wish to receive reasonable accommodations as part of the selection process? Do not hesitate to contact Sophie Veys (sophie.veys@ulb.be), Inclusion and Diversity Officer for administrative, technical, management and specialist staff. She will consider with you the adaptations of the selection tests and those of the interview conditions. Be assured of the confidentiality of this information.
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